Dictation Transcription

My dictation transcription service offering includes the transcription of medical, medico-legal and general dictation of reports, correspondence or file notes. Once your specific requirements with regard to templates and styles have been established, transcription of your dictation will begin.


Record dictation

Record your dictation while being mindful of the following pointers:

Environmental noise – such as that of air-conditioners, fans, radios, TVs, passing vehicle and people traffic – can impact on how well your voice input is heard. Increase voice projection in noisy environments to compensate for potential interference.

Where possible switch off the TV , radio or any other sources of noise in your environment.

Place your cell phone some distance from the recording device to minimise or avoid interference.

Repeat phrases that you think may have been drowned out by a sudden noise.

Spell out the names of unfamiliar places.

Spell out people’s names, especially those that use unusual spelling.

Spell out new or unfamiliar technical terms.


Send dictation files to Etranscript

After receiving your confidentiality undertaking from me and once you have completed recording your dictation, send your audio files to Etranscript for transcription. This can be done in a number of ways:

Email – file sizes smaller than 20Mb can be emailed to me. If you make use of Express Dictate to record and/or manage your dictation flow, activate the encryption function for an added layer of protection.

A Dropbox File Request will be sent to you. This method allows for encrypted file upload.

Make use of an internet file transfer service of your choice.

FTP – provide details for Etranscript to access your FTP facility.


Transcription of your dictation files

Your audio files will be transcribed to a Microsoft Word document. If so required, your MS Word template will be utilised. Turnaround time is dependent on the volume of dictation received but I aim for a 24 to 48-hour turnaround.


Completed document is sent to you

The typed document is then checked – this involves replaying the audio and checking for errors. Once the checking process is complete, the typed document will be emailed to you or transferred to you using Dropbox encrypted file transfer.